How To Plan The Perfect Virtual Team Building Event

July 21, 2022
team in office working on laptops

Virtual team building events are a great way to bring teams together and improve communication. Research from Gallup has shown that virtual team building can improve productivity, creativity, and even employee retention. More than anything else though, team building can be a lot of fun! But planning the perfect team building event can be tricky. In this article, we show how you can plan the perfect online team building event for your team and discuss the following:

  • What is a virtual team building event and why is it important?
  • The different types of virtual team building events
  • How to plan the perfect event
  • Tips for getting the most out of online team building events

What is a virtual team building event and why is it important?

Virtual team building is a process that helps a group of employees bond and work together more effectively. It usually involves online activities and games that are designed to promote teamwork, communication, and trust. Virtual team building has taken off in recent years due to the impact of the pandemic and the rise of remote workers, and has become a popular way to keep employees engaged in this brave new world.

Team building activities for remote teams are a crucial way to keep your team feeling connected. The benefits of remote team building activities are vast and varied, but some of the most common benefits include:

1. Improved productivity - Team building activities improve employee productivity by teaching team members how to communicate better with each other. When employees communicate more effectively, they are often able to produce higher quality work. This is especially true when tasks are divided up among team members in a way that allows everyone to focus on their strengths.

2. Creativity - One of the benefits of virtual team building is that it can help employees think outside the box. Working together in new ways through virtual team building exercises can often lead to creative solutions that individual employees might not have thought of on their own.

3. Employee retention - Virtual team building can help improve employee retention by fostering a sense of camaraderie and belonging. When employees feel like they are part of a team and that their work is valued, they are more likely to stay with the company.

4. Improved communication - One of the key benefits of virtual team building activities is improved communication. By working together on tasks and getting to know each other better, team members can learn to communicate more effectively, which can lead to better results overall.

teamwork gear sign

The different types of virtual team building events

There are many different types of online team building events that you can choose from, and the best one for your team will depend on your goals and objectives. Virtual team building events generally fall into a few different team building activities:

1. Social events - Social virtual team building events are designed to help employees get to know each other better and build relationships. These events can be as simple as an online happy hour or as complex as a virtual scavenger hunt.

2. Educational events - Educational online team building events are designed to teach employees new skills or knowledge. These events can include online webinars, training sessions, or even mini-courses.

3. Charitable events - Charitable online team building events are a great way to give back and build team morale. These events can involve employees working together to raise money for a cause, or volunteering their time to support a charity.

4. Fun games - Virtual team building games are just as they sound: fun! These events can include virtual trivia night, online magic shows, or even virtual escape rooms.

employees smiling in front of computer

How to plan the perfect event

The first step to planning the perfect virtual team building event is to choose the right type of event for your team. Once you've decided on the right type of event, you'll need to consider a few other important factors, including: 

1. The size of your team - The size of your team will dictate the type of event that you can realistically plan. For smaller teams, social or educational events may be the best option. For larger teams, you may want to consider a fun game event.

2. The budget - Your budget will also dictate the type of event that you can realistically plan. Social events tend to be more affordable than educational or charitable events, for example.

3. The goals and objectives - What are you hoping to achieve with your virtual team building event? Make sure that the event you choose aligns with your goals and objectives.

4. The timeline - How much time do you have to plan and execute your virtual team building event? Keep in mind that some events, like charitable events, may take longer to plan than others.

5. The tech requirements - What virtual conference call tech requirements will your online team building event have? Make sure you have the necessary equipment and software to make your event a success.

Once you've considered all of these factors, you're now ready to start planning your virtual team building event! Here are a few steps to follow that help get you started:

1. Choose the right platform - The first step is to choose the right video conferencing platform for your event. There are many video conference platforms that you can use, such as Zoom and Microsoft Teams, so make sure to do your research and choose one that will work well for your team.

2. Create a detailed plan - Once you've chosen your video conferencing platform, it's time to start planning your event. Create a detailed plan that includes everything from the event schedule to the tasks that each team member will need to complete.

3. Promote your event - Make sure to promote your virtual team building event to ensure that everyone on your team is aware of it. You can promote your event through email, social media, or even by creating a promotional video.

4. Execute your plan - The last step is to execute your plan and make sure that everything goes smoothly. This includes troubleshooting any issues that may arise and making sure that everyone on your team is having fun.

employee hands held together

Tips for getting the most out of online team building events

Now that you've put together a plan for the perfect event, you want to make sure that your team gets the most of it. Here are a few tips to help you do just that:

1. Keep it fun - One of the most important things to remember when planning team building events online is to keep it fun. Choose activities that everyone on your team will enjoy and make sure that the overall tone of the event is light and positive.

2. Encourage teamwork - Team building events are all about encouraging teamwork. Make sure that your event includes activities that require teamwork and collaboration. This will help to foster a team spirit and improve team dynamics.

3. Make it interactive - Virtual team building events should be interactive and engaging. Choose activities that require active participation from all team members. This will help everyone to stay focused and engaged throughout the event.

4. Keep it organized - Another important thing to remember when planning an online team building event is to keep it organized. This means having a clear plan and schedule for the event, as well as assigning tasks and responsibilities to different team members.

5. Follow up after the event - Finally, don't forget to follow up after the event. Send out a survey to get feedback from team members and use this feedback to improve future events.

Conclusion

Planning the perfect virtual team building event doesn't have to be difficult. Just follow these steps and tips and you'll be sure to create an event that your team will love. Keep it fun, encourage teamwork, make it interactive, and follow up after the event to ensure that your online team building event is a success.

 

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